HIRE OF TEEPEE EQUIPMENT: TERMS & CONDITIONS
1. Booking Information and Use of Equipment:
1.1 The ‘Hirer’ means the person signing the booking form for hire of teepee equipment.
1.2 ‘Golden Slumbers Teepees’ is a trading name of the hiree. (Herewith written as GST.)
1.3 Provisional bookings for parties taking place more than 14 days in advance will be held for 48 hours. Unfortunately, party dates not confirmed within these times will be re-released. Parties booked within 14 days of the party date will require immediate full payment.
1.3a Upon receipt of a completed Booking Form, GST will issue an invoice detailing required payment amounts and dates.
1.4 In addition to the completed Booking Form, a deposit of 50% of final fee (non-refundable) is required to confirm the booking. The remaining balance is due 14 days prior to the booking date. An additional security deposit of £50 will be payable along with the final balance. The security deposit is refundable once the equipment has been collected undamaged and fully tested (normally within 48 hours). In the unlikely event that any items are damaged, replacement costs will be deducted.
1.5 Final balances are required no less than 14 days prior to the party. Bacs payments are preferred, and account details are provided on the invoice.
1.6 The final numbers and choices must be confirmed at least 14 days prior to the date of the booking. Any booking reductions after this time will still be charged for at the previous rate, with no refunds due.
1.7 At the time of booking, the Hirer must disclose any relevant issues regarding accessing the party venue. In the event that access is limited or difficult, it is at the discretion of GST whether the booking is accepted. In the event that access is difficult, and a second person is required to set up the party, an additional fee may be charged. GST will accept no liability or responsibility if upon arrival, it is found that restricted or difficult access means your booking cannot go ahead. No refunds will be given if your booking cannot go ahead because of difficult access which has not been disclosed at the time of booking. Of course, every effort is made to avoid this situation.
1.8 The Hirer is responsible for providing GST staff with all relevant medical information for all the children attending the party – i.e., medical needs relating to use of or access to teepee set up. GST take no responsibility for allergies (including skin, food, materials etc.) where we are not advised in advance of the condition. We are likewise not responsible at any point, for the welfare of the children at the parties, which remains the full responsibility of the hirer.
1.9 The Hirer is responsible for ensuring the accuracy of the information given to GST, and to pass over such information in sufficient time for GST to perform the contract safely and without risk.
1.10 The Hirer is responsible for ensuring adequate indoor space is available for the equipment to be set up and arranged. The space required for each tent and mattress is 1m x 1.4m. GST will not refund in full or in part the monies paid in the event that adequate space is not available to set up the equipment which the Hirer has confirmed on the Booking Form.
1.11 GST reserves the right to make any changes to the services as is deemed necessary without notice to the Hirer. If the required service is of less value than originally requested, the requisite refunds will be made to the Hirer.
1.12 The Hirer is responsible and/or liable for any damage or injury occurring as a result of inappropriate use of any GST equipment.
1.13 Smoking is not permitted in the proximity of GST equipment. If smoking is detected the Hirer shall forfeit the full security deposit.
1.14 GST asks that, wherever possible, pets are not permitted in the proximity of GST equipment. Any damage, marks, stains etc. caused by pets will result in the forfeit of the full security deposit.
1.15 It is the Hirers responsibility to ensure that the children are supervised at all times and must ensure the children comply with all reasonable instructions from GST employees to ensure the safety of all attendees and other persons present. GST will charge the hirer for the costs of any damage to any property caused by your breach of this clause. Please note: the use of pens/crayons/make-up/nail polish (or similar substances which could cause significant damage) are strictly forbidden when using equipment.
1.16 Please note that teepee curtains should remain open during the hire. Due to our teepee design, the ties are used to secure décor items and should remain tied for the duration of the hire – thank you.
1.17 GST will accept no liability or responsibility to the Hirer for any damages, costs, losses, claims, expenses, demands and proceedings including property of Hirer, or any third party and their guests, or any consequential loss in these regards.
1.18 GST shall use all reasonable endeavours to provide the services in accordance with the contract and shall perform the services with reasonable skill, care and diligence.
1.19 GST shall process all data in accordance with the Data Protection Act 1998.
1.20 It is not the intention of GST to violate any copyright laws and all themes are only inspired by popular trends.
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2. Cancellation: (by the Hirer)
In the unfortunate event the event is cancelled (and cannot be rescheduled) the following refund policy will be applied:
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2.1 Cancellation of a booking up to 14 days prior to the party will forfeit any deposit paid.
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2.2 Cancellation of a booking between and including 13 and 7 days prior to the party will be refunded 25% of the total monies paid.
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2.3 Cancellation of a booking within 6 days of the hire will unfortunately forfeit all monies paid.
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3. Cancellation (by GST)
3.1 GST reserves the right to cancel the booking at any time for any reason (please note this is in exceptional circumstances only, and GST will try to give as much notice as possible).
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3.2 Upon any such cancellation GST will refund to the Hirer any monies paid in respect of the booking. However, GST will not be liable to pay any compensation to the Hirer or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation.
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3.3 GST reserves the right to terminate the booking without notice if there is a breach of the booking terms and conditions.
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4. Liability
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4.1 Subject to the above GST shall have no liability (whether arising under contract, tort, or for breach of statutory duty or otherwise) to the extent that such liability would not have arisen but for the Hirer’s breach of the contract.
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4.2 Subject to the above clauses, GST aggregate liability for all claims in relation to the contract (whether arising under contract, tort, or for breach of statutory duty or otherwise) shall not exceed the price paid by the Hirer.
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4.3 This contract is governed and construed in accordance with English law and the parties irrevocably submit to the exclusive jurisdiction of the courts of England.
4.4 No information included in the booking form will be disclosed to any third party.
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4.5 It is the responsibility of the Hirer to inform guests accordingly of the above terms and conditions.
4.6 GST has suitable public liability insurance and takes the utmost care to ensure the safety of all party guests at all times.
4.7 GST only use equipment of the highest quality which meet all required safety standards. Strict hygiene routines are followed, and all necessary items are laundered after each hire. Please note, however, that due to the light colour of the teepee fabric, occasional small imperfections may be visible.
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4.8 Liability cannot be taken for reactions or injury sustained whilst attending a party or thereafter.
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4.9 All persons using GST equipment do so at their own risk and it is the party hirer who is responsible / liable for any damage or injury occurring from or as a result of inappropriate use,
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4.10 This information is given for the safety of all people attending a party hosted by GST and it is the sole responsibility of the Hirer to ensure that all clauses are understood and adhered to by all party guests.
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WEDDING & EVENT HIRE OF TEEPEE EQUIPMENT: ADDITIONAL T&CS
Additional information relating to the above clause numbers 1.4-1.6 & 1.10
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1.4 In addition to the completed Booking Form, a deposit of 50% of final fee (non-refundable) is required to confirm the booking. The remaining balance is due 14 days prior to the booking date. An additional security deposit of £100 will be payable along with the final balance. The security deposit is refundable once the equipment has been collected undamaged and fully tested (normally within 72 hours). In the unlikely event that any items are damaged, replacement costs will be deducted.
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1.4 Final balances are required no less than 14 days prior to the party. Bacs payments are preferred, and account details are provided on the invoice.
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1.6 The final numbers and choices must be confirmed at least 21 days prior to the date of the booking. Any booking reductions after this time will still be charged for at the previous rate, with no refunds due.
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1.10 Additional space may be required for event bookings. GST will liaise with the Hirer/venue to ensure the space available is suitable for hire. If it is deemed that venue space is inadequate, GST reserves the right to cancel bookings.
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UPDATED October 2023